A number of documents are required when exporting or importing. The documents you need depends on the type of goods you are shipping and the shipping destination. Some documents may be provided by Embelco, others must be provided by the shipper (seller). In any case, we will guide you through the maze of paperwork and try to relieve you of as many of these constraints as possible..
For shipments starting in Europe:
For shipments within the European community:
Most of the time no specific document is required according to the law of free trade. This does not mean that we do not need certain information to perform the transport and to complement our delivery notes (CMR). We need a detailed list of goods being shipped.
For shipments outside the European community, you will need:
Commercial invoice, or pro forma invoice (for sales / exhibitions / restorations)
You must state:
The name and address of the seller or sender / The name and address of the purchaser or recipient
For each item: Product name or work with artist, date of manufacture, material or medium, size (if possible), value.
We can prepare the pro forma invoice for you.
Additional documents for specific cases (non-exhaustive list):
Antique Statement: Some countries grant tax exemption on arrival for antiques over 100 years old. A document must state that the product is more than 100 years. This document can be made by the seller or by the sender (therefore, by Embelco).
CITES Certificate: Some items are protected by an international convention. These are endangered wild animals or plants or anything made from these animals or plants (Eg. objects made of tortoiseshell, preserved animals, etc.)
The export of these goods is subject to conditions. You must obtain permission in the form of a CITES certificate, which can be obtained when evidence is given that these goods were manufactured prior to the existence of the law protecting these species. For more information, please visit:www.cites.org
. In some cases, you must first obtain a certificate of expertise to provide the required proof.
If we have all the necessary information, we can obtain this document for you, although it is generally the seller's responsibility to request one.
Export Permit: Some cultural properties are subject to movement restrictions, such as objects from archaeological sites, some old coins, national archives, paintings or sculptures above a certain value (50000 Euros in general). We can also provide this permit if we have all the necessary information (origin, pedigree, previous owner, documentation, etc...)
Phytosanitary Certificate: Most non-European countries require wood treatment (ISPM standards) to prevent the proliferation of insects or pests that may have become lodged in the raw wood. The wood packaging material must have undergone a specific treatment by fumigation or with a neutralizing gas or heat treatment. Our timber is fumigated - we can provide this document for you.
Work of Art Declaration: Some countries grant tax exemption on arrival for original works of art. A document must state that the artwork is original. This document can be made by the seller or by the sender (therefore, by Embelco).
Other documents are exclusively for Customs and must be provided by Embelco, such as the EXA document (for export) proving the export of goods abroad, and the T documents for transit of goods, etc.